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Calculators / Business / Meeting time cost
Meeting time cost calculator
Translate meeting duration and participation into person-hours and a supplied labor cost.
On this page
Cost per meeting240
Monthly meeting cost960
Person-hours per meeting6h
Calculator controls
How to calculate
Translate meeting duration and participation into person-hours and a supplied labor cost.
Cost per meeting =
people*rate*minutes/60Monthly meeting cost =
people*rate*minutes/60*meetingsPerson-hours per meeting =
people*minutes/60 hWorked example
- Participants: 8
- Blended hourly cost per person: 40
- Meeting duration (min): 45
- Meetings per month: 4
- Cost per meeting: 240
- Monthly meeting cost: 960
- Person-hours per meeting: 6 h
Assumptions and limits
Uses the same blended hourly rate for every participant. Preparation, travel and opportunity value are excluded; this measures time cost, not whether a meeting is worthwhile.
Results are rounded for display; calculations use unrounded values. Read our calculation methodology.
Understanding the result
Translate meeting duration and participation into person-hours and a supplied labor cost. Eight people for 45 minutes use six person-hours. Multiply those hours by your chosen hourly cost.
When this tool is useful
Eight people for 45 minutes use six person-hours. Multiply those hours by your chosen hourly cost.
Understanding your inputs
| Input | Example |
|---|---|
Participants people | 8 |
Blended hourly cost per person rate | 40 |
Meeting duration (min) minutes | 45 |
Meetings per month meetings | 4 |
Frequently asked questions
What assumptions should I check?
Uses the same blended hourly rate for every participant. Preparation, travel and opportunity value are excluded; this measures time cost, not whether a meeting is worthwhile.
How can I check the result?
Start with the labelled example. Keep units consistent, calculate without intermediate rounding and change one input at a time. The diagram explains the model; the result table supplies the numerical answer.